REF NO: 22/2022
Salary: R181 599 per annum
Location: Bloemfontein
Requirements: Grade 12 with typing as a subject or any other training/qualification. Secretarial experience within a middle/senior management office. Knowledge of telephone etiquette, records management and office administration. Language, basic written communication, computer and organizing skills.
Provides a secretarial/receptionist support service to the Manager, including: Co-ordination of telephone calls, e.g. receive telephone calls and refers the calls to the correct role players if not meant for the Manager. Records appointments and events in the diary of the Manager. Types documents for the Manager and other staff within the unit. Operates office equipment like fax machines and photocopiers.
Provides a clerical support service to the Manager, including: Liaises with travel agencies to make travel arrangements. Checks the arrangements when the relevant documents are received. Arranges meetings and events for the Manager and staff in the unit. Identify venues, invites role players, organizes refreshments and sets up schedules for meetings and events. Processes travel and subsistence claims for the unit.
Processes all invoices that emanate from the activities of the work of the Manager. Drafts basic minutes of the meetings of the Manager where required. Drafts routine correspondence, reports and other documentation. Does filing for the Manager and unit according to the Archives Act. Administers matters like leave registers and telephone accounts. Receives, records and distributes all incoming and outgoing documents. Coordinates the procurement of standard items like stationary and refreshments. Collects all relevant documents to enable the Manager to prepare for meetings.
For enquiries: Mr. S.K. Maphalla Tel No: 051 403 3928
Application must be forwarded to: Posted: Ms. Leanne Terblanche, Office of the Premier, Human Resources Advice, Co-ordination and Management Directorate, P.O Box 517, Bloemfontein, 9300 or Hand delivered to: Leanne Terblanche, Room 7, Ground floor, O.R Tambo House, recruitment@fspremier.gov.za
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